Category Archives: Conferences

CILIP Rare Books & Special Collections Group conference 2015 (a late review)

Last September (2-4 Sept) I was pleased to be able to attend the CILIP Rare Books & Special Collections Group conference in London.  I had intended to blog about this straight away, but was struck down with appendicitis the following week, and have only now got the time to do so.

I had been invited to speak about the Cardiff Rare Books Collection, housed in SCOLAR and acquired from the Public Library in 2010. The theme of the conference was “Hidden collections revealed” and this covered topics from retrospective cataloguing, to private libraries, and embargoed collections to active promotion. The conference took place over three days and in three different venues – Friend’s House, Lambeth Palace, and the British Library. This allowed attendees the opportunity to have tours of the libraries in these places, although as places were limited not everyone got to see everywhere (myself included).

The first day began with an overview from Karen Attar (Senate House Library) on the (then forthcoming) Directory of rare books and special collections in the UK and Republic of Ireland. This is the third edition of the directory, previous editions appeared in 1985 and 1997. Attar is the editor and initially emailed potential contributors in 2014 asking for updates to their previous entries, or for new entries if they had not appeared before. The team in SCOLAR were able to compile an extensive update to the Cardiff entry to reflect all the changes and acquisitions we have had since 1997. Overall the book will be important to make people aware of different collections across the UK.

Following on from this David Prosser (RLUK) talked about the survey of hidden collections that took place in 2010. There were 77 respondents to the survey, it seemed that smaller libraries didn’t have the time or the manpower to respond. The survey also revealed that there were degrees of hidden, some were uncatalogued, some had card catalogues or printed catalogues. Modern problems of digitised materials were also highlighted. How long will these be available on line? Apparently 20% has already been lost to the web, creating a 21st century black hole of material.

The second session of the day focussed on uncatalogued material, and a variety of projects designed to combat this problem. Dunia Garcia-Ontiveros (The London Library) discussed a project they had been running from 1999, which had been revitalised when she took up her position there in 2007 and ensured that records were upgraded with material in hand. Previously they had just been importing records to improve what they had, since 2007 they have been able to add local detail such as provenance, bookplates, annotations etc. The project has highlighted the significance of not only what they knew they had, but all the extras associated with it.

Next, Darryl Green (St. Andrews) talked about the Lighting the Past project at St. Andrews. The initial stages of the project revealed that only 25% of their special collections were catalogued, as opposed to the 50% they had previously thought. Quantifying this to the institution meant that there were 150,000 uncatalogued rare books, and at their former rate of cataloguing this would have taken them 75 years to complete. They looked at a variety of ways to deal with this problem and this resulted in Lighting the Past. Student workers have been employed for the first phase of the project – giving them employment and training in specialist skills. The second phase will involve Rare books cataloguers upgrading records to full DCRM(B) standards.

Another project in Scotland was discussed by Elizabeth Quarmby Lawrence (Edinburgh University), they had difference circumstances to St. Andrews, and their approach was to have two paid internships, for two days a week for nine months (Feb-Oct 2014) – this offered opportunity and experience for the individuals. Training started with easier material and progressed onto more difficult material. The internships were a rounded experience, and included working on blogs, events, student liaison, and exhibitions. The training scheme was a great success, and one of the interns has now been employed in the rare books cataloguing department.

LambethPalace2aThe second day of the conference was at Lambeth Palace (where our former colleague Ken Gibb now works). The third conference session was about being open for research and had sessions from libraries that are not necessarily open to the public. Martin Cherry (Freemason’s Library) talked about the history, and the use and access to the Library and Museum of Freemasonry which was first established in 1837 by the Grand Lodge. Originally access was restricted to Freemasons but is now open to all.

Next we heard about military libraries from John Pearce (Deputy Librarian, The Royal Military Academy Sandhurst).   Defence libraries are not regimental museums, they deal with material on the MOD, technical material etc. So why are there rare books in defence libraries? These are historical training manuals, and operational requirements, acquired for specific purposes at the time of publication – and now useful for the history of military education. With these libraries there is a restriction to access, as they are ‘behind the wire’ – but they do have a web presence to a certain extent, and they are beginning to digitise some material at Sandhurst.

To close this session we then heard about the Association of Pal Mall Libraries from Kay Walters (The Athenaeum), Sian Prosser (Royal Astronomical Society), and Renae Satterley (Middle Temple Library). The Association of Pall Mall Libraries was set up so that solo librarians could get to share knowledge and resources. The libraries range from private members clubs to societies, and the library collections range in size from 2K – 100K; some are research resources, some historical assets. There is a mixture of qualified and nonqualified staff running the libraries.

The final session of this day looked at collections that were ‘under wraps’ and included my own paper Collating and curating for the public: the Cardiff rare books collection which demonstrated the change in priorities at the Public Library, which went from actively acquiring rare and manuscript materials at the beginning of the 20th century for the public to use, to ‘hiding’ them away in stores and discarding them by the start of the 21st century.

In this session Helen Potter (FOI Centre, National Archives) discussed closed records at The National Archives, and issues surrounding the right to know vs right to privacy. There are a number of reasons why records might be closed, which might be to do with specific individuals (personal case files, e.g. prisoner files, naturalisation 1938-1945, criminal prosecution). Or the files might be closed because they are distressing and disturbing (rape, assault, mental distress). They are currently operating on the following principle – ‘release what we can, protect what we must’.

ChelseaArtistsbooks1aAfter lunch, there were guided tours of Lambeth Palace library, and then the rest of the afternoon was devoted to a variety of visits to special collections within London. Participants could sign up to two visits, and there was a bit of tube co-ordination required! I chose two places that were next to one another, and coincidentally not that far from Lambeth Palace either! My first visit was to the Print Rooms at Tate Britain; we were shown prints by a variety of artists, and some of Turner’s sketch books. We also got to see Beatrix Potter’s drawings for The Tailor of Gloucester. My second visit was to Chelsea College of Arts to see their Artists’ books collection – it was interesting to compare their collection with the one at Cardiff Metropolitan University that I had visited earlier in the year.

The final day took place at the British Library Conference Centre, and the first session looked at promoting collections. Adrian Edwards (Head of Printed Heritage Collections, British Library) talked about the potential of exhibitions to bring hidden collections into the lime-light, and focussed on a specific example of the ‘Comics unmasked’ exhibition which was held in 2014.

British Library2aHe highlighted that the objective of exhibitions are wider than what you see in the gallery. For example with this collection initially the material was spread over different sites and wasn’t catalogued consistently, if at all. However, due to the exhibition many comics got catalogued – the power of the exhibition gave leverage to the cataloguing priorities. They were able to convince the data quality team to see the cataloguing of the comics as a training opportunity – serials, complexities etc. Now all the material is available on one site, is used more, and the rare material has been moved to higher level of secured storage. In addition staff expertise has improved; some have given papers at academic conferences.

Next was Lara Haggerty (Innerpeffray Library). Innerpeffray library is five miles from the nearest town, and a bus only comes once a week, the library is essentially in the middle of nowhere. It was the first free public lending library in Scotland, set up in 1680. Originally in the loft of the chapel it started with 400 books. In 1968 they stopped lending books, there was a decline after the First World War, and there were other libraries in nearby towns, and the library began to disappear from people’s awareness.

By 2001 things were not looking too good: “We can no longer open the door and hope”

In 2009 Lara Haggerty was appointed as Library keeper and marketing manager, the 31st library keeper there has been. She created a business plan to raise visitors by 100% – quite a challenge!  She highlighted that they were selling something different, a unique experience for the visitor.   As part of this they have partnered up with local businesses, and they now hold events, like gin tasting in the library (!), and “How far would you walk for a book” walk, etc.

The final talk of this session was by Katie Sambrook (Kings College London) who talked about the Foreign and Commonwealth Office library collection at King’s College London. There are 100,000 items in the Foreign & Commonwealth Office library collection, mainly books, but manuscripts as well, covering 16th-21st centuries, with the heart of the collection from 1750-1950. There were difficulties for the library when it was situated in the Foreign and Commonwealth Office, with security, couldn’t bring in lap tops, etc, so it was transferred to an appropriate academic institution. They have needed to catalogue all items from scratch, book in hand, and have about half done at the moment. They think that the catalogue is the best way of advertising the books, but have also promoted the collection by an exhibition space and online. They have used targeted promotion, picking a country or area, and found that even just a poster on library gates brought people in.

The last three talks were in a session that looked at going ‘beyond the library’, firstly Katharine Hogg (Foundling Museum) talked about the Gerald Coke Handel Collection at the Foundling Museum. Gerald Coke was a banker and in the 1930s started to collect Handel material – he chose Handel because he was first published in England and at available prices (Mozart was too expensive!). He was a generous collector and let scholars use the material even though he kept it at home, and he did have a house catalogue. The collection came to the Museum with an endowment, and although not quite a lending collection now, a database of the collection is now online.

Hannah Manktelow, a PhD student, talked about her research discovering provincial Shakespeare with the British Library Playbill collection. The collection contains playbills from the provinces as well as London, and much of what we know about theatrical history comes from playbills – when/where/who/what. The bulk of playbills date from 1780-1880. As there are 75,000 provincial playbills, to manage the project she picked five provincial towns – Newcastle, Nottingham, Norwich, Bath and Brighton. She decided to focuss on England for a national representation. She has been looking at where Shakespeare was performed (theatres, portable venues, etc); Who performed (a resident company, London stars, touring company. Bath received double the amount of stars than Newcastle – closer to London and very fashionable); and also when – what percent of the theatrical season.

One discovery has been that regional Shakespeare was more avant-garde, and had the first black perfoBritish Libraryarmer in Othello, he was very famous, but not accepted to play in London until the end of his career.

The final talk of the session and the conference was by Mark Byford, a private collector of rare books. He has been a collector for 12-15 years, and has a focus on Tudor and Jacobean books, but not a limit on subjects. There are about 1000 books in his collection. There is no catalogue of his collection, but he does allow people to visit to look at, or to take out, books. Access is dependent on collector/owner, personal contacts, but Byford believes he knows his books better than a librarian would (possibly).

 

Overall the conference was fascinating, lots of wonderful collections were talked about and we got to visit some great venues, and see some collections we wouldn’t necessarily get the chance to.  The only downside for me was that because the conference was spread over three venues there was no central ‘conference venue’ or accommodation.  As a non-Londoner there was a bit of stress in trying to work out a) where to stay, and b) how to get to each venue each day.  In addition there was no one place where all attendees were together outside of scheduled events (i.e. no conversations at breakfast, or hanging around the bar together at the end of the evening event).  But it was an interesting way of holding a conference, and I managed not to get lost more than once!

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Rape in Antiquity: twenty years ago

RapeKPDCToday I received an email from an old friend, Susan Deacy, reminding me that today was the 20th anniversary of the conference we organised together back when we were postgraduate students.  Violence and Power: An International Symposium on Rape in Antiquity brought together an international group of academics and postgraduates, and was held in the University of Wales College of Cardiff (now Cardiff University) on 19th November 1994.  I was researching an M. Phil on gender relations in Greek New Comedy, at Cardiff and Susan was working on her Ph.D. on Athena, at Lampeter.  I seem to recall that we had been instrumental in holding a series of postgraduate seminars bringing together researchers in Wales who were studying Classics, Ancient History, and even Egyptology, and out of this seminar series had emerged the idea for a one day conference.  We had some wonderful speakers, and were able to eventually publish most of the proceedings in a book which we co-edited: Rape in Antiquity: Sexual violence in the Greek and Roman worlds, published in hardback by the Classical Press of Wales in 1997, and in paperback with an updated introduction by Duckworth in 2002.  A quick look on Amazon has just revealed to me that it is now also available on Kindle (news to me!).

Susan briefly blogged about this anniversary, which has prompted me to do the same.  She noted that she has one of the conference posters up on her wall; and while I haven’t done this, I am pretty sure I have the programme and a copy of the poster somewhere at home. (Although I admit that I used to have a framed copy of a review of the book on the wall until the frame was broken).

One memory of the day; it was nerve-wracking and exciting organising a conference for the first time, and from the very start I felt as if I had stepped upon a roller coaster from which there was no getting off.  As well as organisers, we were both also speakers, and I also filled in for another speaker who was unable to reach us.  Their paper involved two slide projectors (none of your modern day powerpoints or prezis!), which made for some complicated timings.  All in all though, the day was a success.

It is hard to believe that twenty years have passed, and I sometimes wonder if I made the right decision in leaving academia and becoming a librarian instead.  As a postgraduate, both during my M.Phil and my Ph.D. there was an excitement and an energy behind my work, and I got to meet some fantastic people who were working on a whole range of research areas within Classics/Ancient History, many of whom are now Professors and Senior Lecturers at Universities across the country.

So, today I am feeling old, but have some great memories of a day of stimulating papers and discussions.  Thanks for the memories Susan!

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Knitted planes, J. B. Priestley’s shirt and Iris Murdoch’s beer mat collection – experiencing the “Discovering collections, discovering communites”conference (part 2)

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Secret Garden, Library of Birmingham

In my last post I talked about the Social Media panel I attended at the Discovering Collections, Discovering Communities conference held in Birmingham (29-30th Oct).  After a networking lunch where I mostly stood on the edge and talked to my friend (I had very blocked ears at this event and trying to hear people in a noisy room was really difficult), I went to the “Demonstrating the impact of collections” panel (5).

We all want impact, and we are all looking for ways to demonstrate our impact, especially to those higher up the food chain, so this seemed like a good panel to attend.

First up was Katie Giles talking about “Widening the Arc of friendship: exploring letters from Iris Murdoch and Phillipa Foot with the local community”.  Kingston University’s Centre for Iris Murdoch Studies  and Archives and Special Collections acquired over 200 letters from Murdoch to her friend and fellow philosopher Philippa Foot that covered a period of 40 years. The centre already had a large collection of letters and other items associated with Murdoch (such as her beer mat collection!), but decided to use this new acquisition in a community project, opening up the letters to non-academics and people who would never normally use their collections.

The letters arrived in a red canvas bag, in which they had been housed all along, and this red bag became a symbol for the project. The letters ranged from decorative airmail letters to postcards, and included a sketch ‘the dog of happiness’. They approached a variety of different groups within the local community, such as local schools, Age Concern Kingston, Carers, and Adults with Learning Difficulties in Kingston, and ended up with an age range of participants from 10 to 83 years old!  They devised certain activities tailored to the participants, but ensured that all groups were given a visit to the archives.  A particular challenge they overcame was working with adults with very low levels of literacy, but still successfully engaging them in a project centred round letters from a novelist.

Top tips learnt from the project:

1) Always talk to experts – different groups of people have different needs, so talk to the ‘experts’, the carers etc who normally work with these groups, and find out how best to engage with people.  Don’t assume you know best!

2) Be adaptable and think on your feet.

3) Feel the fear and do it anyway!

Next up Kirsty Patrick (Mass Observation Archive, University of Sussex) talked about “Mass observation behind bars: building collections with the prisoner community”.

The Mass observation archive captures what every day life in Britain is like. The first round of investigations took place between 1937-1950s and involved volunteers sitting in pubs and cafes watching and taking notes about people, as well as a panel of volunteer writers who completed surveys.  Newer material has been collected since 1981, although they no longer ask volunteers to ‘spy’ on people in public places!  There is also the ‘12th May’ project – in 1937 Mass Observation called on people to keep a diary of everything they did that day (which was George VI’s Coronation day), this project has been repeated since 2010, and anyone can get involved.

At the archive they are trying to widen participation in this project and want to reach sections of society who would not normally get involved.  Due to this they have reached out to community groups, disability charities and prisoners.  In 2013 the Mass Observation project went behind bars at Lewes Prison, and took part in creative writing activities with prisoners.  Those who contributed felt that they had been given a voice.  Prison diaries were found to be very structured with strict timings due to the nature of life behind bars, but provided interesting insights to an aspect of everyday life in Britain not normally covered.

Both these two papers showed imaginative projects working with diverse sections of local communities and demonstrated that archives are not just for academics and specialists.

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Ceiling of Shakespeare Memorial Room, Library of Birmingham

The final paper in this panel was “Valuing the archives: from non-market valuation to input-output analysis” presented by Lertchai Wasananikornkulchai (University of Glasgow) and based on research he is currently undertaking. I admit some of this did go over my head a bit as he discussed various economic models for demonstrating the value of archives.  But a useful exercise in attempting to show that input-output analysis is a better model for smaller institutions and archives to use.

 

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Knitted planes, J. B. Priestley’s shirt and Iris Murdoch’s beer mat collection – experiencing the “Discovering collections, discovering communites”conference (part 1)

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Library of Birmingham

Over two days at the end of October (29-30th Oct, 2014) I was attending and speaking at the RLUK ‘Discovering collections discovering communities’ conference in Birmingham.  A gathering of archivists, museum staff,  librarians and academics it was a fascinating experience.  Building on a previous conference that had looked at ‘Enhancing impact, inspiring excellence; collaborative approaches between archives and universities‘ that had taken place the year before, this event focussed on cross-sector collaboration and the impact this could have.

There were a variety of panels to choose from on the first day, and the ones I attended all proved to be fascinating, albeit mostly not directly relevant to my job.  Although I was speaking about a special collection, and collaboration with academics and clinicians, I am a cataloguer and this isn’t the main part of my role.  Most of the speakers I heard appeared to be archivists rather than librarians, and I think the focus of the conference tended to be on archives.  This didn’t matter though, as all the papers were really interesting, and lessons learned about archive collections can also be applied to special collections in libraries.

The first panel (3) I attended was on “Social media: virtual collecting and the new frontier of discovery?”, and this was probably the panel I felt I could relate to most directly as I blog, tweet, and use Pinterest (all for work purposes as well as personal). First up was Simon Demissie from the National Archives discussing popular Twitter feeds such as the @Theretronaut and @HistoryinPics who have large followings and utilise historical images without really paying attention to referencing and copyright.  As librarians, archivists and historians we will probably feel distinctly uncomfortable about this.  Demissie however, whilst acknowledging this problem, also believed that as professionals we had a lot to learn from these kind of feeds and sites, especially if we wanted to engage with audiences in a similar way. He focused on the @ukwarcabinet feed which utilises cabinet papers from the National Archives to provide a narrative of the Second World War.  This has been very successful, especially around the 70th anniversary of D Day, but ultimately may prove to be unsustainable due to the level of work entailed to provide accurate referencing and metadata.  Demissie provided a lot of food for thought on this topic.

Next up was Alison Cullingford, University of Bradford, and author of The Special Collections Handbook.  I have heard a lot about Cullingford and her projects in the past, but this was my first chance to hear her speak and meet her in the flesh (not just on Twitter), and I was not disappointed.  This was the paper where we met J. B. Priestley’s shirt, wrapped in a bag and ‘fresh’ from The Mayfair Laundry, and appearing on the 100 Objects Bradford blog.

Cullingford looked at how for early adopters social media has  matured into an ideal way of promoting special collections, although there are many of people out there who are still very wary of using it.  Using the 100 Object Bradford blog project as a case study she explored how they had used it, what the benefits were, and what lessons they had learned.  For example, it is a good place to address popular enquiries, using the information that people were already asking for.

As an aside Cullingford mentioned St Andrews special collections blog Echoes from the vault which has been running a project using ‘How to’ books as a starting point for blog posts. Great idea!

The final speaker in this session was Peter Findlay (JISC) talking about using and contributing to Wikipedia as a way of promoting collections and project work. At JISC they have a Wikipedian ambassador who is embedded in the community and helping to challenge the notion that Wikipedia is inaccurate and not a source to use.

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Library of Birmingham

He pointed out that every time a project is funded a new web resource is often created that usually ends up being just another fragmented silo of information; and that we should be thinking about working more closely with big platforms like Wikipedia to share knowledge and images.

I really enjoyed this first panel and it set me in good stead for the rest of the conference.

(Further posts to follow)

 

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The impact of metadata at the CILIP CIG 2014 conference

bug1This September I spent three days in Canterbury, at the University of Kent, attending the CILIP Cataloguing and Indexing Group conference. Held every two years the CIG conference is an ideal opportunity for cataloguers and those working with metadata to get together. The theme this year was the impact of metadata and a variety of sessions arose looking at different aspects. Over the three days we looked at the Impact of metadata standards, the Impact on the organisation, the Impact of metadata on users, and the Impact of metadata professionals. There were formal papers, lightning talks and a poster session; as wfridgewordsell as a couple of optional tours at the end of the conference which I also managed to attend. Plus the best freebies I have so far received in a conference goody bag – including a fridge magnet of cataloguing words!

Impact of metadata standards

The ‘hot’ new metadata standard to be talked about these days is ‘Linked Data’ and the conference got off to a sizzling start with Thomas Meehan from University College London talking about Bibframe – which is the Library of Congress’ replacement for MARC and is based on linked data. If you want to know what Linked Data is you should look at Tim Berners-Lee’s four principles of linked data, which Meehan referred to. Unlike MARC, Linked data is not a cataloguing or library standard, it is greater than that and assumes an openness. MARC is difficult to share outside of the library world which is one reason why Linked data is seen as the future. Various libraries have published linked data, such as the Swedish National Library, German National Library and Cambridge University Library, whilst the British Library has been using it for the British National Bibliography (BNB).

The session moved on to Chris Biggs (Open University) who talked about OUDA – the Open University Digital Archive which will contain all the digital content from the OU from the last 45 years, including video, audio etc. He discussed the problems they faced including extracting metadata from a number of places, how not everything was catalogued in the past, how AV and text records were inconsistent, the standards that have changed or are partial, and how material has changed over the years with different carriers (broadcasts, videos, DVDs, digital files). Biggs detailed some of the processes they went through using MarcEdit, and the challenges they faced. So far the changes have been made in their LMS and are not yet in OUDA – but eventually all the data will be in OUDA and the discoverability will be better than with their LMS.

After a break Duncan Chalmers from Coutts gave a brief talk about RDA (Resource Description and Access) and using it with two metadata formats (MARC and Linked data). He pointed out that ‘metadata’ as a concept doesn’t figure in a user’s workflow, and that when people are used to searching for information on the web when they come into a library they notice when their searching on the library catalogue doesn’t work as well.

Following on from this Alan Danskin of the British Library took a very focussed look at certain rules within the RDA toolkit that need rethinking. His talk RDA and the cascading vortex of horror looked at a chain of instructions cataloguers would get sucked into when certain information was not available on an item; and he suggested some possible changes.

Impact on the organisation

image3The second day started with a very interesting talk from Laura Williams of the BBC who talked about embedded Media Managers who work alongside other staff at the BBC to capture and archive metadata. She looked primarily at TV metadata which is generated by film crews, and production teams. If the right information is not collated it has a knock on effect – for instance a programme synopsis won’t go into the Radio Times; or the cataloguers are unable to add the item to the archive. Williams also mentioned a couple of projects that are ongoing – the ‘Stockshop’ project which looks at which generated images might have value outside the use they were created for, or which have the potential to be used by someone else – for instance a view over London from a helicopter.

edinaNext up was Natasha Aburrow-Jones from EDINA looking at the impact of metadata within SUNCAT (Serials union catalogue). Originating as a project in 2003, SUNCAT was fully launched in 2005 and there are now 100 contributing libraries  which range from large national libraries to small specialised libraries; from Inverness to Cornwall, and includes one in Antarctica! They accept data in almost any format and quite surprisingly with ranging quality of metadata (it is bewildering how/why people submit records which don’t even have titles!).   The impact of the (non) use of data standards leads to a lack of consistency and non-matching with other records. They are currently designing a new in-house algorithm for matching metadata with “a multi dimensional radial match” .

Following on from this was a paper by Arwen Caddy who works in a corporate library for the company Reckitt Benckiser Healthcare. You probably won’t recognize the company name, but would certainly know the products – ranging from Gaviscon to Durex. About 4,000 books make up a small part of the research and development library, alongside a state of the art archive. This is a ‘Dim archive’ – meaning that it is a controlled repository which locks down documents so they can’t be tampered with; and they have permission from the CLA to store and give out papers to a select audience. By ‘locking down’ documents they are maintaining the integrity of the originals, regulating authentification and providing a trusted, non-tampered with copy (remember this is the corporate world!).   However, once the documents have entered the archive you can’t correct any mistakes – if you upload it to the wrong folder, that’s it, it has to stay there; if any errata are published you have to upload a whole new version as well; embarrassing mistakes stay on the catalogue. Caddy provided some tips on how to avoid mistakes; these included taking responsibility in the approval process and learning where mistakes were likely to happen, concentrating, and getting into a rhythm. There were a variety of other pitfalls in the process including confusions about chapter authors and book editors, and dates to file by (year the paper was accepted or the year it was published). She also provided some very good advice when dealing with her users: If you can’t always be right, be helpful!

Impact of metadata on users

peopleThe afternoon session looked at the impact of metadata on users. This included lightning talks on social media by Claire Sewell (Cambridge), which focussed on the use of Pinterest particularly in relation to their library science collection; Improving subject based metadata for LGBTQ related young adult books by Ruth Jenkins, a library school student; and enhancing the user experience and promoting bibliographic services at De Montfort University by Lynne Dyer.  Alongside these were a paper by Anne Welsh (lecturer at University College London) which discussed metadata output and its impact on researchers. She identified four user tasks of finding, identifying, selecting and obtaining. Whilst the ‘searching’ process is something that librarians are good at improving, there are problems at times with getting an ‘output’.

Impact of metadata professionals

DLrdaThe final morning looked at metadata professionals, and started with a paper by Deborah Lee from the Courtauld Institute of Art focussing on training new cataloguers to use RDA, when they have never used AACR2 – in contrast to all the conversion training that has been occurring for cataloguers who are used to one set of rules and now face a new set. Although training from scratch in RDA took a bit longer than training in AACR2 (due to relationship entities); on the whole, the beginner cataloguers didn’t have the same issues as established cataloguers because this is all they have known. Lee’s training programme did highlight the impact of local policies, and she emphasised the need to ensure that not only were these people trained to do the job in hand (and satisfy local requirements), but also that they were equipped with the skills to be excellent general cataloguers with the ability to do the job well elsewhere.

There were two talks from staff at the University of Kent looking at the changes, improvements and challenges they have been facing over the last few years. At one point they had enormous backlogs of items waiting to be catalogued and undertook a three year strategy to simplify and streamline services; this included establishing standard classification, RFID tagging core and main stock, and introducing shelf-ready. They worked to improve discoverability before they implemented their resource discovery tool. One of the talks was by two metadata assistants who had been recruited during this process and had come from non-academic library backgrounds and had brought fresh view points to the team.

celineThe morning also included a paper from Celine Carty (Cambridge) entitled Holistic cataloguing, or the fundamental interconnectedness of all things which provided some reflection on managing cataloguing projects and being aware of the impact on other teams. Whilst the cataloguing team may be improving their workflow, what about the people who may be processing or shelving the books – can they cope with an increased workflow, or are they involved in different projects? The key theme was ‘communication’ and she emphasised the need to speak to everyone – not just line managers, but all staff.

specialcollAt the end of the conference there was the chance to participate in some visits, and since I had planned to stay in the area for a few days and didn’t have to rush off to catch a train, I was able to do both visits on offer. Firstly I went on a tour of the University of Kent’s special collections; they house the British cartoon archive and have an extensive theatre collection, and were kind enough to put out some grecathedrallib2at displays representing many of their collections. Finally I went to see the Canterbury Cathedral library, which felt like going behind scenes at the cathedral. They house several parish collections including a ‘library in a cupboard’; and over 30,000 pre 1900 items.

 

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Overall I had a great experience during the three days; I gained a lot from all the papers, managed to catch up with a few people, had my first proper attempt at tweeting from a conference, and was pleased that there was a greater representation from Wales than the last time.  Apologies if I have misrepresented anyone’s talk, and also if I haven’t mentioned you (purely down to space – it was all great!).

 

Post-conference I stayed on in the area for a few days and even managed to find Bagpuss’ shop!

bagpusshopTweets from the conference have been collected in Storify, the slides will be made available on the CILIP CIG webpages, and papers published in the CIG journal later this year.

 

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Smug tweaking, shrinking cataloguers, and the corridor of uncertainty: CILIP Cataloguing & Indexing Group conference 2012

Although I am sure others will blog about #CIG12 in a more indepth manner*  I just wanted to express my delight about the excellent conference that took place earlier this week in Sheffield.  Two days packed full of thought provoking presentations, 25 speakers and just over 100 attendees; at times my brain was hurting, and I felt weighed down with concern about the things I didn’t know but really should; whilst at other moments I felt proud to be a cataloguer, and inspired to tackle new things.

There were four themed sessions spread out over the two days; Working with new standards, Working co-operatively, New challenges for cataloguers; and Developing working practices.  RDA, as to be expected, was a key issue to be talked about.  Celine Carty brought us updates from the ALA conference, and managed to succinctly condense 5 days into one talk.  It was extremely useful hearing about the view from across the pond, and she also gave us a great handout of links too!

There was quite a contrast between this conference and the last CIG conference in 2010 with

Keen attendees ready & waiting

attitudes to RDA, from what I can remember of two years ago, most people in the room weren’t really sure about how they would be tackling RDA, and were waiting for guidance from someone else.  This time round a good 50% of the audience were actively preparing for RDA, were devising training sessions for their staff (or looking for online material they could use), or were very aware of what work they had to do.  I also don’t think that anyone in the room was thinking of it as ‘Retirement Day Approaching’.  Celine Carty passed on some take home messages; things like “its now when not if” and “evolution not revolution”, she also commented that actually it can be quite good not to be the trailblazers.  While the rules are still being refined, and problems still being ironed out, its quite nice to be able to learn from what is happening in the US.  Stuart Hunt also gave us some food for thought in his session on ‘Implementing RDA in your ILS’, and pointed out that as well as us cataloguers having to get our heads round RDA, that we also had a lot of communication work to do – we need to talk to system vendors, and record supply agencies, colleagues who work on the front line and those who are library management.  We also need to consider whether our systems are ready for RDA, there are new fields, will they display or be indexed, will there be problems loading data into the system etc etc.  Anne Welsh & Katharine White also reminded us that there is always change, and we already have hybrid systems.  We need to accept that there never was a better time to embrace RDA, although we should question everything; and that standards, materials, and even students are always evolving.

Conference venue – Halifax Hall

Although RDA was casting a big shadow over us, there were plenty of other topics to discuss too.  Deborah Lee introduced the idea of the proposed UK NACO funnel, a project to collaborate on creating authority files.  Traditionally a funnel is managed by one person which is a huge commitment, and there can be delay in training new members to join; this current project however is aiming for a cascade of training  and aims to get as many participants acting independently as soon as possible with a critical mass of people who are happy to train others.  It will be a great professional development opportunity for anyone who gets involved.

As we are probably all aware we are in the midst of a time of many challenges for cataloguers, as Heather Jardine noted – ‘change is the new normal’.  We are having to face restructuring and streamlining, changes in roles, as well as changes in rules and materials.  There were several presentations demonstrating how various cataloguers are adapting  to these challenges including Helen Williams’ overview of ‘transforming a bibliographic services team from copy cataloguers to metadata creators’.  Her team have had a growing involvement in their institutional repository LSERO; with a review of workflows, additional training and comprehensive documentation the team have become multi-skilled, and better future-proofed.

Shelf-ready reared its ugly head towards the end of the conference (sorry, I admit I am not a fan!).  What still stood out for me, (and is one of my biggest problems with the whole shelf ready thing), was the standard of records being supplied – the poor quality, wrong classmarks, e-book records for print records, etc etc and even some poor processing.  What kind of service do vendors think they are providing?  And since so many of us are guilty of ‘smug tweaking’* why aren’t there more ‘good’ records available?

CIG do great bags!

I haven’t mentioned everybody who talked, but would like to say I gained something from every speaker; I’m not a fan of cricket but really enjoyed hearing abut the Marylebone Cricket Club library courtesy of Neil Robinson, and the challenges he faced with revamping a bespoke classification system (and his corridor of uncertainty); and even though I’m not a fan of shelf-ready I appreciated hearing about experiences from Sheffield with Emily Bogie, and Warwick with Christina Claridge.  And I really should mention the High visibility cataloguing blog and Cat23 –  a project I’m keen to hear more about.

The conference was great, the people were great, and as a tiny aside I was extremely pleased with the range of cold/soft drinks available at break times!  I don’t drink tea/coffee, and wouldn’t expect more than a glass of water to be offered (don’t even get that sometimes), so a multitude of fridges with a variety of beverages made me very happy!  The cakes were good too…

I also really liked that there weren’t any parallel sessions – so I got to hear everybody; and the concept of having lightning round talks was good too.  Ten minute snippets of projects and ideas, although shame-facedly I over ran in my own sessions and got flashed the ‘red card’.

Break time

My only regret is that I didn’t get to talk to some people who are Twitter contacts (we need Twitter icons/names on our badges!); however, I did talk to people who I didn’t previously know, and that is always a good thing.  I’m looking forward to the next CIG conference already! 

* See for example @archelina (Rachel Playforth) and @stjerome1st (Lynne Dyer)

* Can’t remember who coined this phrase at the conference, so apologies are due!  However, I do have to put my hand up and admit that I indulge in this practice.

All the presentations are due to be added to the CIG website soon.

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Together we are stronger: attending the CILIP Career Development Group national conference

 I’d never been to a CILIP Career Development Group conference before this summer, probably because I’m not a member of CDG so hadn’t paid much attention to their conferences before now; but this year their call for papers really resonated with the work that CLIC (Cardiff Libraries in Co-operation) does, and so in conjunction with Kristine Chapman from National Museum Wales I put in a proposal which was accepted.

The theme for the conference was ‘Together we are stronger’ and focussed on looking at opportunities for partnership and collaborative working.  Collaboration could be between different sectors, within the same sector, between new and experienced practitioners, or working with academics, for example.

The event was held at a conference centre in Birmingham, and as to be expected from the theme, attracted attendees who were a mixture of new and experienced library and information professionals, and who worked in many different sectors. Librarians from the health sector were particularly prominent, alongside many from the usual higher education sector.

The conference was a mixture of plenary and parallel sessions; though with such a tight coalescing theme it felt a shame to have to miss sessions, as all sounded particularly relevant and interesting.  The key note speaker for the day was Liz Jolly from the University of Teeside.  Her presentation was entitled: ‘Developing our community of practice: learning together for a stronger profession’ and emphasised that professional practice needs to be underpinned by learning and research.  She believes that we should all be life long learners and reflective practitioners; and noted that the more senior one gets one should still remember to ‘give back’ to the profession.  Other tips she gave included the idea of networking with people who are different from you, and embracing a combination of continuity and change.

The first parallel session looked at ‘Sharing knowledge and experience’ and I chose to attend ‘Producing the evidence for effective evidence-based librarianship’ by Karen Davies (University of Wisconsin-Milwaukee).  She introduced the topic of evidence-based librarianship (EBL) by explaining that in many ways it had emerged from the concept of evidence-based medicine – something which I expect all the health librarians were aware of, but which many others weren’t. 

EBL is about looking at the best level evidence to inform decision making practice in librarianship.  We should also critically evaluate and appraise the evidence we have.

If we can’t immediately find any relevant evidence we should try looking outside the traditional LIS area, for instance education, management, and marketing are three areas where we might find comparative research or ideas which could be applied to librarianship.  If we need to carry out the research ourselves it is also worth considering collaboration – with someone from a different library, a different institution, or someone who isn’t working in a traditional LIS role (ie look again to education, management etc).  You may want to utilise a student (someone who wishes to do some research for their dissertation), though be aware that their aims may differ from your own, and it is always worth consulting with their supervisor about the project.  Even if you are doing the research yourself consider contacting a possible mentor, someone who is more used to the research process than you might be, and who can perhaps cast a more critical eye over your prospective survey or research plan, and offer you advice.

Davies also mentioned the Evidence Based Library and Information Practice journal, which is an open access, peer reviewed journal, and a good resource for research that has already been completed.

The next session was on the ‘Wider professional outlook’, and as one speaker had had to cancel we were all able to attend the presentation by Patricia Lacey (Dudley PCT) & Emma Gibbs on: ‘Developing your own skills network’ . Their talk was about the West Midlands Health Libraries Network which has a learning and development group who put on one day ‘Knowledge sharing’ events (ie staff development/training days).  They have a wide pool of hospital libraries based in the West Midland, and are able to utilise a variety of staff to run these event, with sponsorship to cover refreshments and venues.  They also have job shadowing opportunities available on their website – this is a list of libraries that are willing to participate, individuals make contact and arrange placement themselves.  In addition to the main Knowledge sharing events they also have a paraprofessionals group which focuses on training that is practical for the job.

The following session was the first of the ‘Collaboration & partnership’ sessions, and I attended the ‘Collaboration to show impact of information sharing skills training’ by Stephen Ayre (George Elliot Hospital NHS Trust).  His presentation was about a collaboration of NHS libraries in England (mainly Midlands) who have pooled together to create an impact survey which can be used across all participating libraries to create a larger pool of evidence.  They have been looking at the impact of education training on NHS staff, based on the Kirkpatrick Hierarchy; and have developed an impact assessment tool.

The second of the ‘Collaboration & partnership’ was where myself and Kristine gave our presentation on CLIC and highlighted the benefits of cross-sectoral staff development events. 

In the third and final session I listened to Rebecca Dorsett  (Royal United Hospital Bath) talking about: ‘Shelving together: collaborative working through different library environments’.  Her key message seemed to be that we should be aware of different practices in different sectors that could be used cross-sector. With her top tips being that we should explore other library environments, be willing to share resources, and work together to create unique projects.

In addition to these presentations there was also a workshop session, and an update on the CILIP future skills project.  Overall it was a very interesting conference and left me with plenty to think about.  I will certainly watch out for CDG events in the future.

All the presentations are now available on the CDG website

 

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Filed under Conferences, CPD, Librarianship, Staff development